Privacy notice

Trang Municipality English Program

Data controller and contact

Trang Municipality, Education Division

What we collect

• Staff details: name, staff ID, position, school, username (passwords are stored only as hashes).
• GPS position and accuracy only at the moment you check in or out. The system does not track your location at any other time.
• Your electronic signature and the copy of it used for each check-in and check-out.
• Leave requests, time corrections, the reasons you give and any attachments.
• Technical data: IP address, browser type, and a hashed device code used to bind your account to your phone.

Why

To record the attendance of foreign teachers, confirm that check-ins happen on school grounds, produce the attendance logbook and reports required by the program, and allow review when a record is questioned. Check-ins with GPS accuracy worse than 50 m are refused.

Who can see it

• You see your own records.
• School directors see records for staff of their own school only.
• System administrators see all records to run the system. Every change is written to an audit log that cannot be deleted from the application.

How long we keep it

Attendance records, signatures and GPS readings are kept for 5 years from the date they were recorded. After that the data controller deletes or anonymises them under the applicable regulations. Temporary data (duplicate-submission keys, read notifications) is removed automatically.

Security

HTTPS only. Signature files and backups are stored outside the public web folder and served only after a permission check. Repeated wrong passwords lock the account for a while.

Your rights

You can ask the data controller above for access to, a copy of, or correction of your data, or ask how it is used. Changes to attendance times go through a correction request in the system so there is a record.